HB2323

SECTION 1. Section 386-21, Hawaii Revised Statutes, is amended by amending subsection (d) to read as follows:

"(d) The director, with input from stakeholders in the workers' compensation system, including but not limited to insurers, health care providers, employers, and employees, shall establish standardized forms for health care providers to use when reporting on and billing for injuries compensable under this chapter. [The forms may be in triplicate, or in any other configuration so as to minimize, to the extent practicable, the need for a health care provider to fill out multiple forms describing the same workers' compensation case to the department, the injured employee's employer, and the employer's insurer]."

SECTION 2. Section 386-21.2, Hawaii Revised Statutes, is amended to read as follows:

"[[]§386-21.2[]] Treatment plans. [(a) A physician may transmit a treatment plan to an employer by mail or facsimile; provided that the physician shall send the treatment plan to an address or facsimile number provided by the employer.

~~(b) Beginning January 1, 2021, an~~] (a) An employer shall allow a physician to transmit a treatment plan to an employer by mail, facsimile, or secure electronic means; provided that the physician shall send the treatment plan to an address or facsimile number provided by the employer.

[~~(c)~~] (b) A treatment plan shall be deemed received by an employer when the plan is [~~sent by mail or facsimile~~] transmitted with reasonable evidence showing that the treatment plan was received.

[~~(d)~~] (c) A treatment plan shall be deemed accepted if an employer fails to file with the director:

(1) An objection to the treatment plan;

(2) Any applicable documentary evidence supporting the denial; and

(3) A copy of the denied treatment plan,

copying the physician and the injured employee.

[~~(e)~~] (d) After acceptance of the treatment plan, an employer may file an objection to the plan if new documentary evidence supporting the denial is received by the employer."

SECTION 3. Section 386-25, Hawaii Revised Statutes, is amended by amending subsection (g) to read as follows:

"(g) The employer shall have ten calendar days from [~~the postmark date on which the plan was mailed~~] the receipt of the plan to submit in writing to the director any objections to the plan. A treatment plan shall be deemed received by an employer when the plan is transmitted with reasonable evidence showing that the plan was received."

SECTION 4. Section 386-95, Hawaii Revised Statutes, is amended to read as follows:

"§386-95 Reports of injuries, other reports, penalty. Every employer shall keep a record of all injuries, fatal or otherwise, received by the employer's employees in the course of their employment, when known to the employer or brought to the employer's attention.

Within seven working days after the employer has knowledge of such injury causing absence from work for one day or more or requiring medical treatment beyond ordinary first aid, the employer shall make a report thereon to the director. The report shall set forth the name, address, and nature of the employer's business and the name, age, sex, wages, and occupation of the injured employee and shall state the date and hour of the accident, if the injury is produced thereby, the nature and cause of the injury, and such other information as the director may require.

By January 31 of each year, the employer shall file with the director a report with respect to each injury on which the employer is continuing to pay compensation, showing all amounts paid by the employer on account of the injury.

The reports required by this section shall be [~~made on forms to be obtained from the director pursuant to section 386-71 and deposit of reports in the United States mail or~~] submitted by electronic means as approved by the director[~~, addressed to the director,~~]. Reports submitted within the time specified shall be deemed in compliance with the requirements of this section.

When an injury results in immediate death, the employer shall within forty-eight hours notify personally or by telephone a representative of the department in the county where the injury occurred.

Within thirty days after final payment of compensation for an injury, the employer shall file a final report with the director showing the total payments made, the date of termination of temporary total disability, and such other information as the director may require.

Any employer who willfully refuses or neglects to file any of the reports or give any notice required by this section shall be fined by the director not more than $5,000.

Copies of all reports, other than those of fatal injuries, filed with the director as required by this section shall be sent to the injured employee by the employer."

SECTION 5. Section 386-96, Hawaii Revised Statutes, is amended by amending subsection (e) to read as follows:

"(e) [~~Deposit~~] Submission of the records required by subsection (a)(1) [~~in the United States mail or~~] by electronic means as approved by the director, [~~addressed to the director and to the employer,~~] within the time limit specified, shall be deemed in compliance with the requirements of this section."

SECTION 6. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.

SECTION 7. This Act shall take effect upon its approval.

INTRODUCED BY:	_____________________________
	BY REQUEST

HOUSE OF REPRESENTATIVES	H.B. NO.	2323
THIRTY-THIRD LEGISLATURE, 2026
STATE OF HAWAII