§378-2.5  Employer inquiries into conviction record.  (a)  Subject to subsection (b), an employer may inquire about and consider an individual's criminal conviction record concerning hiring, termination, or the terms, conditions, or privileges of employment; provided that the conviction record bears a rational relationship to the duties and responsibilities of the position.

     (b)  Inquiry into and consideration of conviction records for prospective employees shall take place only after the prospective employee has received a conditional offer of employment which may be withdrawn if the prospective employee has a conviction record that bears a rational relationship to the duties and responsibilities of the position.

     (c)  For purposes of this section, "conviction" means an adjudication by a court of competent jurisdiction that the defendant committed a crime, not including final judgments required to be confidential pursuant to section 571-84; provided that the employer may consider the employee's conviction record falling within a period that shall not exceed the most recent seven years for felony convictions and the most recent five years for misdemeanor convictions, excluding periods of incarceration.  If the employee or prospective employee claims that the period of incarceration was less than what is shown on the employee's or prospective employee's conviction record, an employer shall provide the employee or prospective employee with an opportunity to present documentary evidence of a date of release to establish a period of incarceration that is shorter than the sentence imposed for the employee's or prospective employee's conviction.

     (d)  Notwithstanding subsections (b) and (c), the requirement that inquiry into and consideration of a prospective employee's conviction record may take place only after the individual has received a conditional job offer, and the limitation to the most recent seven-year period for felony convictions and the most recent five-year period for misdemeanor convictions, excluding the period of incarceration, shall not apply to employers who are expressly permitted to inquire into an individual's criminal history for employment purposes pursuant to any federal or state law other than subsection (a), including:

     (1)  The State or any of its branches, political subdivisions, or agencies pursuant to sections 78-2.7 and 831-3.1; provided that any state law permitting the State and any of its branches, political subdivisions, agencies, or semi-autonomous public bodies corporate and politic to conduct more extensive inquiries into an individual's criminal history for employment purposes than those permitted under this section shall prevail;

     (2)  The department of education pursuant to section 302A-601.5;

     (3)  The department of health with respect to employees, providers, or subcontractors in positions that place them in direct contact with clients when providing non-witnessed direct mental health services pursuant to section 321-171.5;

     (4)  The judiciary pursuant to section 571-34;

     (5)  The counties pursuant to section 846-2.7(b)(5), (33), (34), (35), (36), and (38);

     (6)  Armed security services pursuant to section 261-17(b);

     (7)  Providers of a developmental disabilities domiciliary home pursuant to section 321-15.2;

     (8)  Private schools pursuant to sections 302C-1 and 378-3(8);

     (9)  Financial institutions in which deposits are insured by a federal agency having jurisdiction over the financial institution pursuant to section 378-3(9);

    (10)  Detective agencies and security guard agencies pursuant to sections 463-6(b) and 463-8(b);

    (11)  Employers in the business of insurance pursuant to section 431:2-201.3;

    (12)  Employers of individuals or supervisors of individuals responsible for screening passengers or property under title 49 United States Code section 44901 or individuals with unescorted access to an aircraft of an air carrier or foreign carrier or in a secured area of an airport in the United States pursuant to title 49 United States Code section 44936(a);

    (13)  The department of human services pursuant to sections 346-2.5, 346-97, and 352-5.5;

    (14)  The public library system pursuant to section 302A-601.5;

    (15)  The department of law enforcement pursuant to section 353C-5;

    (16)  The board of directors of a cooperative housing corporation or the manager of a cooperative housing project pursuant to section 421I-12;

    (17)  The board of directors of an association under chapter 514B, or the managing agent or resident manager of a condominium pursuant to section 514B-133;

    (18)  The department of health pursuant to section 321-15.2; and

    (19)  The department of corrections and rehabilitation pursuant to section 353-1.5. [L 1998, c 175, §1; am L 2003, c 95, §12; am L 2004, c 79, §5 and c 164, §10; am L 2005, c 93, §7; am L 2006, c 220, §4; am L 2008, c 28, §7; am L 2012, c 299, §1; am L 2013, c 159, §15; am L 2014, c 18, §1; am L 2015, c 190, §7; am L 2017, c 181, §14; am L 2020, c 51, §2; am L 2022, c 278, §27; am L 2023, c 88, §4]

Law Journals and Reviews

  Employment Discrimination Because of One's Arrest and Court Record in Hawai`i.  22 UH L. Rev. 709 (2000).

Case Notes

  Although this section provided that an employer may inquire about and consider an individual's criminal conviction record for a period that does not exceed the most recent ten years,  defendant, a subcontractor that conducted pre-employment background checks on manager of storage facility, was not precluded from disclosing the manager's registered sex offender status.  Section 846E-3 required public disclosure of information about covered sex offenders.  154 F. Supp. 3d 981 (2015).

  This section is not limited in application solely to prospective employees; rather, the statute applies to both current and prospective employees.  111 H. 401, 142 P.3d 265 (2006).